REGISTRATION
Registrants attending the conference must complete either an online registration form or mail/fax the PDF registration form.
| Registration Fees | Before July 25, 2003 | After July 25, 2003 |
| Standard | $550 | $650 |
| Full-time Student | $290 | $390 |
| Speaker | $400 | $400 |
| Daily Rate | $285 | $335 |
| Additional Events | ||
| International Child Health Services Research Meeting | $60 | $60 |
| Dinner on the Chesapeake Bay | $60 per person | |
Payment of fees: Payment may be made by Visa, Mastercard, Discover or American Express. Credit card payments will be charged in U.S. dollars. Personal checks will be accepted from United States registrants. All other checks should be by bank draft, drawn on a United States bank in U.S. dollars. (Federal Tax ID#: 52-1260918). All checks must be made payable to AcademyHealth.
Standard Rate: Individuals registering at the standard rate receive entry to all conference sessions, a conference bag and materials, and entrance to all breakfast and lunch functions.
Full-time Student Rate: Students registering for the reduced student rate must include documentation of full-time status (e.g., clear copy of student identification).
Speaker Rate: If you are speaking on a panel at the meeting, you are entitled to a reduced conference rate. Only speakers are eligible for the speaker rate. Poster presenters are NOT eligible for this rate.
Crab Feast and Barbeque on the Chesapeake Bay: (Optional)
Join your colleagues for a crab feast and barbeque on the Chesapeake Bay on Monday, September 22. There is an additional fee of $60 (includes food, beer, wine, and transportation) for this event. Guests not attending the conference are welcome at an additional $60 per person. Please indicate number of people attending on registration form. Learn more about Annapolis, MD, and the Chesapeake Bay area!
Early Registration: To qualify for the early registration fee, your registration form and payment must be received by AcademyHealth no later than July 25, 2003. We do not honor postmarks. Registration forms received after July 25, 2003 are subject to the higher rate. Only early registrants receive the reduced rate and are assured inclusion in the Participant Directory.
Submission Deadline: All online registration forms must be received by AcademyHealth no later than August 22, 2003. After that date, you MUST register on-site.
Confirmation and receipt: Registration confirmations will be emailed to the address provided on the registration form within ten days of registration. If you do not have an email address, please provide a facsimile number and the confirmation notice will be faxed. If you have questions after you receive your confirmation, call 202-292-6738 or email [email protected].
Cancellations: Only written cancellations received by July 25, 2003 will receive refunds, less a $100 cancellation charge.
Substitutions: Registrant substitutions will be accepted only with written notification from the original registrant, accompanied by a completed registration form for the substitute participant and a processing fee of $25. Substitutions may occur only once per registrant
Processing/Penalty Fee: There will be an additional $50 for any adjustments made to a registration order once it has been processed.
Onsite Registration Hours: Registration for the conference will take place in Foyer 1 at the Capital Hilton. The registration desk will be open at the following times:
- Saturday, September 20: 2:00 p.m. to 6:00 p.m.
- Sunday, September 21: 8:00 a.m. to 6:00 p.m.
- Monday, September 22: 7:30 a.m. to 5:00 p.m.
- Tuesday, September 23: 7:30 a.m. to noon
Registrations: Attendees must register at the conference registration desk prior to attending any conference function. Upon registration you will receive your conference satchel containing any updated information, tickets to social functions booked, and your name badge.
Your name badge will allow you entry to conference session and must be worn at all times when attending those sessions or conference functions.
General Information
Disabilities/Special Needs: Persons with disabilities/special needs should send a description of any special services needed to [email protected] as soon as possible. We will make every to accommodate them.
Venue: The conference will be held from September 20-23, 2003 at the Capital Hilton in Washington, DC. Located just two blocks from the White House and within walking distance to monuments, museums, shopping and restaurants, the Capital Hilton places you in the heart of the nation’s Capital. In addition to fine on-site dining and guest rooms well-designed for the business traveler, the hotel also boasts a fully equipped health club, complete with spa and swimming pool. For more information about the Capital Hilton, please visit www.capital.hilton.com.
Language: The official language of the conference is English. Simultaneous interpretation will not be provided.
Program Changes: The organizers cannot assume any liability for any changes in the program at any time without reference.
Liability: The conference organizers accept no responsibility for any loss of monies incurred by registrants resulting in their attendance at the conference.
Passport and visa requirements: All international visitors require a valid passport for entry into the United States. Travelers coming to the U.S. for tourism of business for 90 days or less from qualified countries may be eligible to visit the U.S. without a visa. Currently, 28 countries participate in the Visa Waiver Program: Andorra, Australia, Austria, Belgium, Brunei, Denmark, Finland, France, Germany, Iceland, Ireland, Italy, Japan, Liechtenstein, Luxembourg, Monaco, the Netherlands, New Zealand, Norway, Portugal, San Marion, Singapore, Slovenia, Spain, Sweden, Switzerland, the United Kingdom and Uruguay.
It is important to begin your visa process as early as possible as many applicants for U.S. visas are experiencing long delays as a result of newly-mandated, increased scrutiny of visa applications. Attendees from certain countries may take up to 6 months to get their required travel visa.
IF YOU REQUIRE SUPPORTING DOCUMENTATION FOR A TRAVEL VISA:
Please ensure that you have paid your registration IN FULL by February 15, 2003 so that we may issue you an official invitation to support your visa application.
Additional information on applying for a non-immigrant visa, or to learn more about the Visa Waiver program, please visit www.ins.usdoj.gov/graphics/services/tempbenefits/BusPleasure.htm.
Developing Country Scholarships
All attendees are expected to pay registration fees and to cover their own travel, hotel and incidental costs. Presenters and speakers are not recompensed or reimbursed except under unusual circumstances. Most individuals cover the costs of attendance though employer payments, grants, donor agencies or personal funds.
Attendees seeking conference funding should approach their normal funding sources first. However, we do hold a small fund to assist a limited number of attendees from developing countries. Speakers with abstracts that have been accepted will be given priority.
All attendees are responsible for registration fees, hotel and travel costs. When scholarship funds are provided to individuals, they will be used to REIMBURSE all or some of these costs, but payment responsibility lies with the attendee.
Emailed applications should outline reasons for application, as well as details of outstanding funding applications and attempts to attain funding elsewhere. Send to AcademyHealth at: [email protected].
Application for scholarships are due by June 16, 2003. Applicants will receive a response by July 1, 2003.
Note: Application for scholarship funding will not be used as a factor in the blind peer review of abstracts.